How we handle your details

This notice explains what happens to the information you give us when you join the Junior Clerk waiting list, why we ask for it, and what you can tell us to do with it.

1. Who is responsible for your data

The data controller is Codevlabs Ltd, a company registered in Malta, company registration number C 56438, registered office 2 Il-Wilġa, Salvatore Borg Str., Buġibba, Malta. Junior Clerk is a product operated by Codevlabs Ltd.

For anything in this notice, including any request about your data, email privacy@juniorclerk.com.

2. What we collect

When you submit the waiting-list form we receive:

What	Why we ask
Your name and work email (required)	So we can reply to you and know who we're speaking to.
Company name (required)	To understand which business the request relates to.
Whether you file this paperwork for other businesses (required)	So we know whether you file on behalf of clients or for your own organisation.
Country, team size, industry (optional)	To plan which markets and company sizes we open to first.
What you need a hand with (optional, free text)	So we know what you want help with. Please don't include personal details about other people here.
Your consent, and when you gave it	We have to be able to show that you agreed.
That this was a waiting-list request	A hidden field on the form.
IP address, browser user agent, submission time	Collected automatically to block automated spam submissions.

3. Our lawful basis for using it

• Consent (Article 6(1)(a) GDPR) for everything you type into the form. You gave it by ticking the box, and you can withdraw it at any time — see section 6.
• Legitimate interests (Article 6(1)(f) GDPR) for the IP address and browser details, so that we can keep the form from being abused by bots. Our interest is running the site.

We use your details to contact you about getting help from a Junior Clerk. We do not send newsletters, and we do not use your details for any unrelated marketing.

4. Where it's stored and who can see it

Submissions are stored on infrastructure controlled by Codevlabs Ltd, and are also delivered to us by email. Access is limited to the people at Codevlabs who deal with new customers.

We do not sell your details, and we do not share them with anyone else for their own marketing.

5. How long we keep it

We keep your submission for as long as you are on the waiting list. You can ask us to delete it at any time and we will, without needing a reason.

We also review the list once a year and delete entries we are no longer actively pursuing, so that we aren't holding details we have no use for. If you become a customer, a separate agreement and privacy notice will cover the data we hold for that relationship.

6. Your rights

Under the GDPR you can ask us to:

• give you a copy of the personal data we hold about you;
• correct anything that's wrong or incomplete;
• delete it;
• restrict what we do with it, or object to us using it;
• send it to you, or to someone else, in a portable format.

You can also withdraw your consent at any time. That doesn't make what we did beforehand unlawful, but we'll stop and delete your details.

7. Automated decisions

We don't make any decision about you by automated means, and we don't profile you. A person reads every submission.

8. If you're not happy with how we've handled it

Please tell us first — most things are quicker to fix directly. You also have the right to complain to Malta's supervisory authority at any time:

Office of the Information and Data Protection Commissioner (IDPC)
Floor 2, Airways House, Triq il-Kbira, Tas-Sliema SLM 1549, Malta
Telephone +356 2328 7100 · idpc.info@idpc.org.mt
Complaints are filed through the IDPC's online form at idpc.org.mt/file-a-complaint.

If you live in another EU or EEA country, you can complain to your own national data protection authority instead.

9. Changes to this notice

If we change how we use these details we'll update this page and change the date at the top. If the change is significant and we still hold your details, we'll email you about it.